Waste Minimisation Requirements for Suppliers
Heliopolis University | SDG 12 – 2025
Purpose and scope
Extend waste minimisation and resource efficiency expectations to suppliers of equipment, stationery, construction and other goods. This policy applies to relevant university operations and participants.
Policy measures
- Communicate relevant waste minimisation expectations to prospective and existing suppliers.
- Consider durability, repairability, reuse, recyclable materials and reduced packaging in supplier selection.
- Include relevant sustainability requirements in specifications or contracts where appropriate.
- Engage suppliers on waste reduction and track agreed actions using available procurement records.
- Review supplier performance periodically and encourage measurable improvement.
Responsibilities and review
Procurement and contract owners coordinate supplier engagement, criteria and record keeping.
Supplier scope: These requirements cover relevant suppliers of equipment, stationery, building works, consumables and other goods or services. The university should identify priority purchasing categories based on volume, material use, waste generation and the potential to influence supplier practices.
Specifications and selection: When appropriate to the purchase, specifications should consider durability, repair and maintenance, reusable or recyclable materials, reduced packaging, take-back options and whole-life costs. Supplier claims should be supported by relevant and credible information.
Contract management: Where suitable, include clear and measurable requirements in tenders, purchase orders or contracts and assign responsibilities for delivery and monitoring. Supplier obligations apply according to the terms of the relevant agreement; they should not be assumed for contracts that do not contain them.
Supplier engagement: Share expectations with suppliers, invite information on packaging and waste reduction, and discuss practical improvements. Where feasible, agree realistic actions and document any performance concerns and corrective steps.
Monitoring and evidence: Retain specifications, supplier assessments, signed contract provisions, communications and relevant performance information. Review progress periodically and use findings to improve future purchasing decisions and supplier engagement.
